Product Brochure: Retrac Software for Coliving Spaces

This brochure was written as part of my summer internship with Retrac, a pre-seed Proptech startup, in 2021.

What is Retrac?

With investment in coliving spaces increasing by 210% annually since 2015, we know growth is in your near future. Welcoming more guests than ever before means exciting growth and expansion – but also a lot of new operational headaches!

Retrac is a productivity software to help you reach new levels of operational efficiency – now, and in the future. Our goal is clear: save you time and money that can be redirected to your true mission: providing an amazing guest experience.

How will Retrac help my operations?

Our all-in-one, user-friendly software helps you reach maximum operational efficiency.

In the cloud: Fully digital solution. Manage assets across various buildings, properties or even cities, from anywhere in the world.

Smoother communication: Log all incidents and notes in the app so it can be accessed by the relevant people at any time – no need to stay onsite, and no miscommunications.

Protect your investments: We monitor all assets and provide live quality updates to help avoid emergency repairs. Minimise losses and avoid expensive replacements.

Never miss an insurance claim: Retrac stores all supplier information, saving more time on insurance or warranty claims.

Smarter decisions: Our data-driven insights track asset costs and quality, helping you identify issues like high-cost bad investments, and change your plan for the future.

How it works

Retrac is available on both desktop and smartphone (IOS and Android), in English and German. Different employees are granted different levels of access depending on their needs.

Desktop Application > In Office: See total assets, incidents, and the most high priority tickets all in one glance. Gain insights and manage more efficiently than ever.

Mobile App > On Site: Employees download the app and can use it on-the-go.

Inventory list: quickly find information or gain an overview of assets.

Run an inspection: check rooms or apartments – super convenient after a checkout!

Report incident: simply scan the QR code to log any breakages or repair needs.

How could I use Retrac in practice?

Our research has helped us understand some of the common, frustrating situations coliving providers face. Here are some solid examples of the ways Retrac will optimise your operations:

Example A = Easy Inspections

Coliving tenants stay for just a few months, so inspections and quick turnover is important. Searching for assets and documenting issues takes time away handling new checkins.

Solution: Simply run an inspection in the Retrac app to see all items which should be in each apartment, and click an asset for more information.

Example B = Managing repairs

If an appliance suddenly breaks, finding insurance or warranty documents can take some time, and an expensive replacement or repair is needed.You may need to stay onsite to meet maintenance.

Solution: Retrac’s live quality updates let you know about likely repair needs ahead of time. Simply scan the QR code to log any incidents. No need to stay onsite – maintenance can access all notes by scanning the same QR code.

Example C = Accounting

Accounting for asset costs and losses is a very time-consuming process. It can be difficult to identify which suppliers or brands are causing issues, so companies reinvest in bad quality.

Solution: Retrac’s insights track inventory costs and highlights those with high total lifetime cost – helping you identify these poor investments, and change your plan for the future.

Contact Our Team

Retrac is growing steadily, thanks to our dedicated team. Our diverse experience ranges from multinationals like Broadcom and Facebook, to well-known real estate industry players Medici Living.

We hope this brochure has given you some insight into Retrac! Questions? Comments? Just want to discuss your needs and how we could help? We at Retrac are always happy to hear from you.

Phone: +49 (0) 30 84319658

Email: info@retrac.de

Website: http://retrac.de

LinkedIn: https://de.linkedin.com/company/retrac-furniture-in-the-cloud